Title: CXO Programs Operations Manager
Duration: 2+ months
Remote – preference for Palo alto,CA.

Position Overview:

We are seeking an experienced CXO Program Operations Manager to provide hands-on execution support for our Transformation team during a period of reduced capacity and accelerated program growth. This is an execution-first role. The contractor will own the operational backbone of CXO Experiences and executive programs, allowing senior leaders to remain focused on strategy, executive engagement, and business outcomes.

Key Responsibilities:

• Program Execution & Operations
• Own day-to-day execution of CXO Experiences and executive programs from kickoff to close-out.
• Translate program direction into timelines, workplans and execution checklists.
• Maintain program trackers, documentation, and operational hygiene across multiple concurrent programs.
• Event & Speaker Operations
• Manage registration workflows, agendas, run-of-show documents, speaker logistics, and presentation coordination.
• Own speaker scheduling, prep calls, bios, headshots, and session logistics.
• Coordinate rehearsal schedules and on-site readiness.
• Cross-Functional Coordination
• Coordinate execution across Marketing, Sales, Field, Agencies, Design, Web, and Production teams.
• Track dependencies, approvals, and deliverables and proactively flag risks or blockers.
• Systems, Reporting & Close-Out
• Maintain operational accuracy across tools (Asana, Salesforce, spreadsheets, CMS).
• Ensure post-program close-out, documentation, and archival.

Required Qualifications:

• 7+ years of experience in program management, event operations, or execution-heavy roles.
• Demonstrated ability to run complex programs with many stakeholders and moving parts.
• Exceptional attention to detail and comfort managing large task volumes.
• Strong project management skills with the ability to operate independently.
• Hands-on experience with tools such as Salesforce, Asana, Google Workspace, and spreadsheets.
• Comfortable working in fast-paced, ambiguous environments.

Preferred Qualifications:

• Experience in B2B SaaS or enterprise environments.
• Background working with global or multi-region teams.
• Familiarity with event operations, executive programs, or customer-facing initiatives.
• Flexible business hours may be required for stakeholder coordination.
• No expectation of overtime, but occasional peak periods may occur.